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If you feel like you’re drowning in a full inbox and multiple voicemails you can definitely benefit from this priority matrix tool.  Time management is a tool you can improve with these 4 steps.

 

IMPROVE YOUR TIME MANAGEMENT WITH THESE 4 STEPS:

  • Urgent and Important
  • Not Urgent but Important
  • Urgent but Not Important
  • Not Urgent, Not Important

NOW LET’S BREAK EACH STEP DOWN EVEN FURTHER-

  • Urgent and Important – Get it done ASAP!
  • Important tasks that need your attention now.
    • Emergencies
    • Deadlines
    • Scheduled appointments/meetings
  • Not Urgent but Important – Plan to do ASAP!
    • These are the tasks that are important because they help us reach our goals but they aren’t needed in a timely manner.
      • Personal development
      • Planning/scheduling
      • Working on future projects
  • Urgent but Not Important – Delegate!
    • These tasks can take up a lot of your time if you let them.
      • Unscheduled daily tasks
      • Clerical – data entry tasks
      • Random email correspondence
  • Not Urgent, Not Important – Postpone!
    • Tasks that we often do as an excuse to escape our other more important tasks.
      • Trivial work
      • Surfing the web
      • Answering personal emails/calls

 

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