Distribution & Logistics Administrative Assistant

R&D Partners is seeking to hire an Administrative Assistant in Louisville, KY.

Your main responsibilities as an Administrative Assistant:

• Track daily shipments end to end to ensure on time delivery performance; escalate risks and follow through to resolution.
• Source Proof of Delivery (POD) documents upon request and maintain organized, retrievable records.
• Retrieve packing slips upon request and verify shipment documentation accuracy.
• Document delivery issues (delays, shortages, damages, misroutes) with clear notes and evidence for timely resolution.
• Notify internal partners with reliable ETA updates and delivery status changes.

What we are looking for in an Administrative Assistant:

• Bachelor’s degree (Supply Chain, Logistics, Operations, Business, Industrial Engineering, Public Health, or related).
• Strong attention to detail and process discipline; comfortable working with time sensitive tasks.
• Clear written and verbal communication-able to summarize issues and next steps for different audiences.
• Proficiency with Microsoft Excel (lookups, pivots, basic charts); familiarity with Smartsheet/Power BI is a plus.
• Collaborative mindset and willingness to learn pharma compliance basics (chain of custody, temperature control, documentation).

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO &
• Dental & Vision insurance
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Expense reimbursement
• Online timecard approval

Pay Scale:

$33,280 – $41,600 Dependent on Experience)

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.

If you are interested in applying to this exciting opportunity, then please click ‘Apply’ or to speak to one of our specialists visit the ‘Contact Us’ page.

R&D Partners is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. R&D Partners is acting as an Employment Agency in relation to this vacancy.

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